Procurement Terms & Conditions

Public procurement refers to the process by which public authorities, such as government departments or local authorities, purchase work, goods, or services from companies. 

Objectives of Public Procurements

To deliver sustainable procurement savings for the taxpayer by optimising value for money across the public service.

The procurement function has three key objectives:

  • Ensure regulatory compliance with all regulations, including but not limited to EU, national and inhouse.
  • Obtain the best possible value for money.
  • Identify and manager all relevant risks.

Procurement Processes

The Sea-Fisheries Protection Authority (SFPA) as a public contracting authority, undertakes a competitive process when a need is identified for supplies, works or services. There is a requirement to have a competitive process for all purchases undertaken. The type of competitive process required varies depending on the value and characteristics of the contract to be awarded, as outlined hereafter.

Goods and Services

Value

Process

Evaluation

Outcome

€1,000 - €5,000 ex-VAT

Obtain at least one written quote from competitive suppliers

Select the most suitable supplier

Select the most suitable supplier

€5,000 - €50,000 ex-VAT

Obtain at least three written quotes from competitive suppliers.
Consider using the Quick Quotes facility on eTenders

Evaluate objectively against specified requirements

Select the most suitable supplier.
Advise all applicants on award of contract

€50,000 - EU Threshold* ex-VAT

Non-OJEU Tender Process Required

Evaluate objectively against specified requirements

Select the most economically advantageous supplier.
Advise all applicants on award of contract

Above EU Threshold* ex-VAT

OJEU Tender Process Requird

Evaluate objectively against specified requirements

Select the most economically advantageous supplier.
Advise all applicants on award of contract

*EU Threshold Currently €221,000 ex-VAT.

 

Works

 

Value

Process

Evaluation

Outcome

Less than €200,000

Direct Invitation Seek a minimum of 5 Written Tenders from interested and competent contractors.

Select the most suitable supplier

Select the most suitable supplier

€200,000 - EU Threshold

Open or Restricted Procedure Publish Contract Notice on eTenders

Evaluate objectively against criteria

Select the most suitable supplier.

Works EU Threshold: €5,538,000

Standard Contract Terms and Conditions

The Office of Government Procurement publishes a standard suite of templates for EU level tendering processes. These include a standard set of contract terms and conditions which are utilised by the SFPA. These can be found here.